FoKAL

Membership Meeting

June 7^th, 2013

 

MINUTES

10:15 AM

 

1. I.                    Recap since last Summit

 

i)  Library Discount Network (LDN)

• Obtained tax free number this year;
• Tax free status with IRS will take a little longer;
• BWB proceeds to FoKAL will help pay legal costs of TFS.

ii)   Committee Reports

• Advocacy inactive this year;
• Margo Hamm led panel discussion, “Best Practices for LibGuides”, at Summit on behalf of Information Literacy Committee.

 

1. II.                  Banking Report

 

• FoKAL utilizes 3 accounts:  Databases, Summit, and
• FoKAL funds obtained through Better World Books
•  Current balance of FoKAL Checking account $685 

 

 

1. III.                Tax Status

 

• Will achieve before end of next year;
• TF status will give FoKAL “Building” funds.
• Have acquired a tax ID number which is the first step to tax free status

 

 

 

1. IV.                Case Study for Better World Books

 

i)   Key points of discussion before vote:

• Membership has to agree for FoKAL to take part in case study;
• FoKAL consortium is unique among the states, thus BWB’s interest in conducting a case study;
• Libraries with existing agreements with BWB may retain them;
• Our diversity would make us a good case study for BWB.

 

ii) Points of information raised before vote:

• What’s required of FoKAL libraries if we agree to turn over our discards to BWB for resale or donation?
• Could BWB donate $300 towards cost of our TFS application?

 

iii)  Participation on the BWB/FoKAL case study agreement was postponed until after the LDN report.

 

1. V.      Library Discount Network report – Anne Abate

 

• FoKAL libraries have realized over $1M in savings this year;
• LDN is pushing EBSCO for deeper group discounts and more discount packages e.g. the Religion package;
• EBSCO’s “5-pak” of various databases (incl. Literary Reference Center) now costs a FoKAL institution about $1.00 per FTE;
• LDN has worked out a great package with Gale on its Education database;
• Anne is currently working on spreadsheets for the AIKCU schools.

 

Following Anne’s report, Naulayne asked for the FoKAL membership’s consent to participate in case study by BWB.  Consent was given without objection.

 

1. VI.                Bylaws / Revision or Ad-hoc Committee (Action Item)

 

i.)  To amend the bylaws -- Article VI – Executive Committee, Section 6.4 – Officers and Duties, to include the following statement:  No constituent group shall serve as an officer in the same position for more than two consecutive years.

 

ACTION:  It was moved, seconded, discussed, and passed as presented by a show of hands.

 

ii.) To amend the bylaws – Article VI – Executive Committee, Section 6.4 – Officers and Duties, to create the office of “Treasurer” with the duties specified as follows:  The Treasurer shall: 1) Record and distribute a financial report for each meeting. AND 2) Discharge such other duties as normally fall upon a treasurer.

 

ACTION:  It was moved, seconded, discussed, and passed as presented by a show of hands.

 

1. VII.     Ad-hoc Committee – Strategic Planning Committee (Action Item) 

• Naulayne reported that the Executive Committee had discussed (at its April meeting) the need for a strategic planning committee to provide future direction for FoKAL as an organization.  She proposed that the new, incoming Executive Committee solicit members for service on the committee
• ACTION: Membership approved by show of hands
                  

            

 

1. VIII.     Locations for next year’s Summit (Action Item)

 

• Members discussed previous years’ Summit sites and pros/cons of Cumberland Falls and General Butler state parks, specifically;

 

• Anne Abate pointed out that the current site actually saves FoKAL money, particularly on travel and less expensive keynote presenters;

 

• Naulayne proposed that we hold off on looking for other alternative sites until after next year’s Summit;

 

• ACTION:  A majority of the membership approved returning to GBSRP for next year’s Summit and recommended that a presentation on options be presented during the business meeting of the summit next year.

 

 

1. IX.                Executive Committee Ceremony

 

• Outgoing members

MATT ONION, NAULAYNE ENDERS, PAUL TIPPEY, ADAM MURRAY

 

• Incoming members (announced after the Wrap-up)

KAREN EVANS, ARNE ALMQUIST, CHARLES JAMES, BRUCE KEISLING

 

• Continuing members

BETINA GARDNER, MARGO HAMM, ANGELA MORRIS, JUDITH NELL RINEY

 

1. X.   FoKAL Wiki

 

• Naulayne reported that the Wiki is not heavily used;

 

• She reminded members that other than for EC members, the Wiki was “Read Only”;

 

• FoKAL business cards with the Wiki address were included in attendees' Summit packets 

 

 

10:30 AM

 

1. XI.    Wrap-up / Dismiss

 

Members were reminded to fill out their Summit evaluations.

 

1. XII.   Summit adjourned at 10:40 AM.

 

 

 

Respectfully submitted,

 

Matthew W. Onion

Secretary, 2012/2013