FoKAL Executive Committee Meeting Minutes

April 18, 2012

2:06 p.m. ET

via conference call

Members Present: Adam Murray, Donna Abell, Matt Onion, Naulayne Enders, Morgan Tracy, David Gregory

Visitors Present: Anne Abate, Library Discount Network

Meeting Recorder: Naulayne Enders

Previous meeting minutes: 03-09-2012

I. Summit

    a.  Morgan discussed the link that had been provided to Brian Matthew's white paper.

     b. Anne updated the numbers of attendees at this point:

          -19 people were signed up other than directors

          -4 unrepresented schools at this point

          -Anne felt this was not bad at this point

     c. General Butler Logistics

          Anne was waiting to talk to the park until it gets closer to the event date.  Financially she felt that we should be fine.  

          Morgan asked about the deadline for registration.  he wanted to know if we should make it earlier so that we would be sure to have enough room.

          Anne said that the room available is actually much bigger than we need

     d. Innovations conference document

          Anne recommended that we send out several reminders.  A reminder to register will go out 2 weeks from now.

     e. Agenda

          Morgan asked if everyone was comfortable with their roles.  Donna suggested that we go through our roles again.  Morgan suggested we do this the 1st week of June.  Matt and Donna thought this would be a good time to do this.

     f. Anne requested a list of documents that will need to be prepared for the participants

          - A summary list of Brian Matthew's new white paper was recommended.  Donna offered to prepare a list and make copies of it.  Anne will check with Brian to be sure that is fine with him.

     g. FoKAL products - Pat is taking care of the gifts.  Everyone needs to be sure and have a FoKAL shirt to wear on the second day of the conference.

     h. Evaluation

          -Two evaluations will be needed, one for the day attendees and one for the entire summit.  Morgan will send this to Anne. Everyone felt that we would like for it to be on paper

     i. Large Discussion

           - Morgan suggested plants in the audience.  David would be able to call on these people.

          - Donna will contact Maysville about their new learning commons to see of they would be willing to comment.

          - Adam suggested that we send out requests for pictures to anyone with a learning commons.  He suggested that a Flikr account be created so everyone can upload their own pictures.  Morgan will send out requests.

     j. Matt offered to supply extra flip charts if needed.

II. LDN

     -Anne mention that she would like to push for group licenses in some agreements.  She is concerned that some people are not reading their emails.

     - A total of $615,000 has been saved.

III. More Workshops

     - Morgan was interested in having more workshops.  Anne mentioned that the difficulty comes with the fact that FoKAL has no staff. Membership fees may need to be discussed.

     - Adam suggested discussing incorporation for non-profit status within the same conversation.

The meeting ended at 2:40 p,m.