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02-01-2012 Meeting Minutes

Page history last edited by nenders@kcu.edu 12 years, 1 month ago

FoKAL Executive Committee Meeting Minutes

February 1, 2012

2:00 p.m. ET

via conference call

 

Members Present: Morgan Tracy, Donna Abell, Matt Onion, Adam Murray, David Gregory, Paul Tippey, Marge Cummings, Naulayne Enders

 

Visitors Present: Anne Abate and Pat Farr, Library Discount Network (joined call in progress)

 

Meeting recorder: Naulayne Enders

 

Precious Meeting Minutes: 11-02-2011 Meeting Minutes

 

Minutes were approved from previous meeting at 2:00pm

 

I. Committee Updates

     a. Advocacy

          Morgan had talked to Maureen.  The Advocacy committee is considering going to Frankfort on March 7th for Library Legislative Day.  Morgan also mentioned that we would need a discussion on how we want to further use the flier created by this committee

 

     b. Information Literacy

          Morgan had not heard back from Margo.  Donna said that Margo was still the head of this committee and that she would be happy to contact her.  Morgan agreed to forward the email with the information to Donna.

 

II. Summit - June 14 - 15, General Butler State Park

     a. Speaker 

          Steven Bell could not make it.  We all agreed by email to go with a different speaker.  Brian Matthews has agreed to come.  He maintains a blog called the "Ubiquitous Librarian".  Links were sent to his previous power points on the "entrepreneurship model for libraries"  Everyone felt that he was a good choice.

     b. Keynote schedule          

          Morgan asked if we should still open the summit with the keynote.  Morgan felt that it was a good idea to maintain this schedule.  Everyone agreed that the schedule should be left as planned.

          Donna asked if the cost of the new speaker had been determined.  The cost will be the same as Bell's  reduced amount.

          Morgan suggested that all organizations get a new headcount of possible headcounts.

     c. Planning meeting on March 9 

          The next meeting will be scheduled for March 9@ Asbury in Wilmore at 11am and should be finished by 3PM.  This will be used as a planning session for details on the summit such as Breakout sessions.  Anne will be available during the meeting by conference call.  Morgan asked that everyone send him a confirmation for lunch.

 

III. LDN - Anne Abate (2:24pm)

    a. Summit

          Anne had some questions concerning the Summit.  She wanted to know if everyone would show up and just start eating or would there be an Introduction.

          Morgan informed Anne of the in-person planning meeting in March and wanted to know if we could wait until after that meeting to answer the questions.  Anne was okay with that but encouraged the committee not to wait until after that since time would then become and issue.

 

     Additional questions from Anne and Pat:

          - Are we going to set any other limits beyond the size of the room for registration?

          - Will we want group registrations?  That might not work with when the food is served.

          - Preregistration? - Did we want to do this like we did last time

          - Online registration is potentially available through SAALK.  Anne felt the system would be flexible for us to use if we wanted to try registration that way.

     -      Was automatic registration helpful?  Did we want to do it again?  Anne suggested that regular members do pre-registration and everyone else use a special online form

 

     Additional Summit information from Anne:

 

     At the time of the meeting, Anne had not heard from Brian since he had agreed to be the speaker.  Anne emails him an informal contract.  Everything is ok at General Butler.  Anne was asked about the cost and she confirmed that she and Pat will send us charge parameters.

 

     b. ACRL Roadshow

          This is a scholarly communications road show.  It consists of an In depth workshop.  The cost of the roadshow is $2000.  You are allowed to charge for the workshop to help defray the cost.  The workshop is offered in only 5 locations in the US in 2012.  The workshop would be 1 day and would need to be in a central location in Kentucky, possible UK or UofL because of size.

          SAALK would be willing to underwrite the project so it would cost FoKAL nothing.  However, being able to use FoKAL's name on the application would make it more attractive to ACRL because it shows involvement of multiple schools across the state.  Anne would like to have FoKAL approval to use the FoKAL name on the application.  

 

     c. Better World Books

          Anne and Pat met with Better World Books at the Charleston conference.  This would allow FoKAL schools a way to dispose of unwanted items.  Better World Books take unwanted materials from libraries, sells them, sends books to Africa, or recycles the books.  Due to university policies, some schools cannot accept money back from Better World Book sales.  If the consortia was involved, the money could be placed into FoKAL's account and aid in funding consortia events.  Each institution would have the choice to opt in.  It does not have to involve everybody.

 

Anne and Pat signed off.

 

IV. Vote

 

     a. A vote was taken on endorsing the ACRL Roadshow.  Everyone agreed to allow FoKAL's name to be used.

     b. A vote was taken to determine if FoKAL wanted to use Better World Books as an offering for the consortia.  Everyone agreed that it should be offered to consortia members.

 

V. Upcoming Meetings

 

     a. March 9 - There will be an in person meeting for the executive board at Asbury

     b. April 4 - There will be a conference call meeting.

 

The meeting was ended at 3:02pm.

 

 

 

 

 

 

 

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