FoKAL Executive Committee Meeting Minutes

February 2, 2011

2:00 p.m ET

via conference call

Members Present: Ilona Burdette, Carrie Cooper, Morgan Tracy, Sheila Stuckey, Donna Abell, Cynthia Atkins, Marge Cummings, Billie Anne Gebb

Meeting recorder: Billie Anne Gebb

Visitors Present: Anne Abate, Library Discount Network (joined in progress)

Previous Meeting Minutes: 12-01-2010 Meeting Minutes

I.  Committee Update

     a.  Advocacy

          A draft charge was distributed, and the committee will a need new chair. The committee should perhaps have more directors and the Chair probably needs to be a director.  Morgan and Carrie will convene the committee, and perhaps suggest Terry Birdwhistell to chair.  They will send a message to the director’s list asking for volunteers; will also send a message to current members to see if they want to continue on the committee.
          Carrie will find out details about Legislative Day and let directors know via the listserv.
          Years for charge were changed to 2011-2012 and the following was added "formulate ongoing strategy; plan 2012 legislative day for academic libraries."
          Morgan and Carrie will report back next month.

     b.  Information Literacy

          This committee also needs a new chair.  Marge will talk with Marcia about who could chair and if the committee needs so many members.
          Years for charge were changed to 2011-2012.
          Discussed using existing methods such as KLA, Kentucky Libraries journal, etc., to keep conversations on information literacy ongoing.
          Added the following to charge: "develop forward-looking strategy, look for opportunities to formalize the sharing of information literacy best practices within existing structures (i.e. KLA conferences, Kentucky Libraries journal, KLA LIRT) of the Kentucky library community."

II. Changes to By-laws

     Review proposed changes to by-laws and discuss over email

III.  ILL Survey

     A question for contact name will be added.  Billie Anne will send the survey out to the director's listserv later this week.

IV.  SAALCK and KYVL
     SAALCK members are not happy with new KYVL fee structure (many K-12 libraries opted out, raising prices for others).

V.   LDN

     a.  KLA conference – Anne will proceed with setting up a vendor room for presentations at the Fall conference. The room will be sponsored by the Academic section.

     b.  Convergence conference – Anne will create a proposal (topic: panel on institutional repositories) for this CPE library and IT collaboration conference. There will also be a FoKAL session (pre-conference).

     c.  OCLC – Anne reported that any agency can act as pass through for OCLC, services do not have to go through Lyrasis. Anne needs permission from the Executive Committee to run a list of all FoKAL libraries that use OCLC services.  The committee agreed for her to request that information.

     d.  Joint license agreements – These type of agreements would allow for better deals. They would only be used on standard agreements. Anne will ask collection contacts if they foresee any roadblocks on this issue. Currently LDN is not using electronic signatures – agreements are signed and scanned. The signature method is often dependent on the vendor.

     e. Summit – Anne and Pat are ready to open registration for the 2011 Summit.  They plan to register all past attendees and only have people notify them if they are NOT coming.  Steven Bell is not available as a speaker, but he is willing to come in 2012. Ideas for an alternate speaker included an OCLC representative or someone from another statewide consortium.

Next meeting: March 2, 2011; 2:00 p.m. ET