FoKAL Executive Committee Meeting Minutes

December 1, 2010

1:00 p.m. ET

St. Catharine's College

Members Present: Ilona Burdette, Morgan Tracy, Marge Cummings, Donna Abell, Cynthia Atkins, Sheila Stuckey, Billie Anne Gebb

Not present: Carrie Cooper

Meeting recorder: Billie Anne Gebb

Previous Meeting Minutes: 10-06-2010 Meeting Minutes

I. KYVL

     It seems that all of the academic libraries have accepted the new KYVL fee structure.

II. Collections

     There will not be a separate committee but Anne will host a weekly phone call for collection information.

     Need to check to see if LDN can handle single billing/invoicing.
     Is there a possibility for LDN to be a facilitator/clearinghouse for agreements?

III. Summit

     Summit planning committee will be Morgan, Donna, Ilona, Marge

     See 2011 Summit Planning

IV. Committee structure

The committees' current charges will become their missions, with new charges developed yearly.  The by-laws should also be changed to allow committee chairs to choose committee members.  Ilona will draft this change and send it to the Executive Committee in preparation for a membership vote.

     a. Advocacy

          The Advocacy Committee has had a broad focus in trying to raise awareness about the status of libraries and funding issues.  It might be better for them to work on something more specific.  For FY2011, they could develop talking points to show institutional administrators the benefits of FoKAL to students across the state.

          Morgan will draft a charge for this committee and send it to the Executive Committee for review.

       b. Information Literacy

          Assessment and competencies are big issues in this area.

          Cynthia will draft a charge for this committee and send it to the Executive Committee for review.  She will also ask Sheree Williams if KYVL still plans to conduct information literacy activities.

V. ILL/Resource Sharing

     Billie Anne will develop a survey to ascertain trends in interlibrary loan (number of requests, use of software, transmission methods) and interest in a committee or group to discuss such issues.  The survey will be sent in January to directors, asking them to forward to their ILL contact if necessary.

Next meeting: Meetings for 2011 will be held on the first Wednesday of each month at 2:00 p.m. ET, starting in February.  Dates are February 2, March 2, April 6, May 4, June 1.  Billie Anne will send an Outlook appointment for these dates, copying Anna Collister at EKU who will set up the conference call line.