About FoKAL | Membership | Committees | Conferences

FoKAL Executive Committee Meeting Minutes

December 1, 2008

9:00am-11:10am

Conference Call 

Members Present: Elsie Pritchard, Jared Porter, John Stemmer, Ilona Burdette, Warren Gray, Sheree Williams, Carrie Cooper

Not Present: Bruce Keisling

Meeting Recorder: Jared Porter

Previous Meeting Minutes:

11-03-08 Meeting Minutes

Agenda: 

I. Committees

Discussion of the committee charges

Review of Advocacy Charge - Motion and approved draft by unanimous vote

Review of Information Literacy Charge - Motion and approved draft by unanimous vote

Review of Interlibrary Loan and Reciprocal Borrowing Charge - Motion and approved draft by unanimous vote

Amended Information Literacy Charge - Discussion of terminology of "library instruction programs", edits made by Sheree, and agreed upon by the committee; Approved as amended

Amended Information Literacy Charge - minor changes; Approved as amended

 

II. SOLINET

Randy and Nancy join us from SOLINET

John - Word change to first paragraph

Discussion of "primary organizational contact"

Insert "FoKAL Membership Council" into section I. Grant

John - question about consent for database pricing when many prices are publicly available

John - 3e. question; Randy - SOLINET can manage the agreement

John - 4d. tax exempt question; Nancy - we gather tax exempt certificates for all institutions; Randy - most are SOLINET members already so there may just be a few left

Carrie - what about existing consortial contracts outside of SOLINET? Randy - we'll have to investigate terms and migration strategies

Ilona - there are no 'legacy' agreements in FoKAL because it is new; Nancy - individual schools have agreements or smaller consortiums in KY may have legacy agreements

Elsie/Carrie - 4b. concern about retrieving past 3 years of contracts; Randy - will ask a colleague about what is baseline necessary information

John - FoKAL Members have contracts, but FoKAL does not outside of SOLINET

John - this agreement binds FoKAL, not individual libraries and not existing consortia, right? Randy - we would like to manage all agreements, but this is an exclusive agreement for FoKAL; Nancy - institutions are a part of many consortia

John - section 10 clarification; Randy - will review that part

John - signature section name change; Nancy - okay

Carrie - $100 setup fee per institution and then 3% of any not-covered invoices; Randy - $100 comes shortly after the execution of the agreement

Carrie - will there be a pricing ruberic that will be familiar for our institutions so that we can avoid the confusion of the KYVL issues we had earlier this year? Randy - that will be helpful

Elsie - is it a problem for SOLINET that some institutions will not want to participate because they do not want to pay the $100? Randy - it depends on how many opt out

Randy - the big first step is to do the inventory and then find the common databases and work on the bigger ones

Randy - through surveys SOLINET can investigate new databases and new business

Carrie - maybe SOLINET can defer the $100 payment and address that in the next draft of the agreement; Randy - will look into this

Randy - encourage all to read the contract and SOLINET will re-work it

John - would like to see a revision and then follow-up after entire Executive Committee review and then another phone call, possibly before January

 

Sheree - the $100 will probably be a problem; Elsie - can we divide the $5000 by FTE? Ilona - we are talking about a fee for a service; John - what are the percentages of FoKAL members that already have saved $100 or more with FoKAL database agreements? EBSCO, Wilson, ProQuest; Sheree - this was an additional cost because of KYVL database drop, not necessarily a savings

 

 

III. Next Meeting

John - will contact everyone via email to setup the next meeting time

December meeting to discuss SOLINET contract?

January 5, 2009