About FoKAL | Membership | Committees | Conferences

FoKAL Executive Committee Meeting Minutes

November 3, 2008

9:35am-12:20pm

Keenland Room, W. T. Young Library, University of Kentucky

Members Present: Elsie Pritchard, Jared Porter, John Stemmer, Ilona Burdette, Warren Gray, Sheree Williams, Carrie Cooper

Not Present: Bruce Keisling

Meeting Recorder: Jared Porter

Previous Meeting Minutes:

10-06-08 Meeting Minutes

Agenda: 

I. SOLINET Agreement

SOLINET CLP

Discussion on benefits of consortial agreements with vendors

Carrie will be attending the Charleston conference and will be available to discuss things there, she will also email Rob, Randy & Nancy Harris with these questions

1. Can we set a time limit on the CLP agreement? 2-year?
2. Can individual libraries pursue deals if we do not like the consortial deal?
3. Can results be available by June 2009 Summit?
4. What is the start date of the agreement?
5. How soon will drafts of the agreement be available?
6. When will the survey begin?
7. To whom will SOLINET reveal our information?
8. Can you elaborate on the significance and benefits of the survey?
9. Can you clarify this sentence: "In addition, FoKAL members may move their non-FoKAL database subscriptions to SOLINET for maintenance and management." Is there an associated fee?

We are looking to save 1) time and 2) money and will assess this after 2 years

Concerns about sharing pricing of current database subscriptions

All FoKAL schools are a part of KYVL

We have lots of questions, but no 'deal-breakers' so let's pursue it

Once the agreement is received the Executive Committee will vote on it and then John will sign it if decided

 

 

II. Advocacy sub-committee

John - AIKCU will have a meeting 11/3 at 3pm to figure out how to lobby for KYVL and how to use the lobbyist to our advantage, any case can be stronger if there are more libraries in support of it (academic, public, school, etc.); Can CPE protect the KYVL budget? Carrie - The state will pay more if institutions have to pay individually, there could be a serious loss of KYVL if there is no unified voice

Carrie - All libraries: state, academic, school, etc. should join together so this should not just be FoKAL advocacy, yet broader than that

John - could not afford a database without KYVL

Sheree - are there any other constituencies (public, school, etc.) out there that also had to pick up databases individually?

John - the focus should be on where tax dollars are spent because legislators may/may not care about private institutions' expenses

Carrie - instead of focusing on money/numbers can we say what has affected our communities; Is there a brochure that we can create? A brochure should emphasize the importance of KYVL and how libraries and KYVL together are essential for the citizens of our state. John - OhioLINK has an example of this (hard copy distributed); Can what was 'lost' be described in narrative terms to show the impact?

John - South Carolina academic libraries got cut 90%

John - can draft a letter and needs comments as to the significance of what was cut; Carrie - need Wayne and other important signatures, KLA President, SAALCK Chair, AIKCU Chair

Ilona - can we get people to 'sign' online or affirm the letter? Carrie - we can get a postcard sent; John - a blog may work to get a variety of personal experience; Sheree - will it be a monitored blog? Carrie - can we ask a question on our wiki? Jared - Here is a possibility: You can use Zoho Polls (http://polls.zoho.com/) for a quick survey. The best way to insert a survey is: 1) Click insert Plugin, 2) Chose 'PBwiki Magic' ---> 'html', 3) Paste the Zoho Polls html in the box and click preview, 4) Click OK

Carrie/Ilona - maybe the talk should be positive about what is there, many public libraries will not be able to afford if things are cut

Warren - we should also include Courrier Service instead of just databases

Sheree - if the letter goes to legislators, then there should be something brief about KYVL, what is the bottom line in $?

John - KYVL is the core that allows academic institutions to focus on their distinctives so cutting the core will take funds away from other programs

Elsie - it is a leveler for all students at all schools will have access to the same core resources: students at Morehead St. will have access to the same resources as UK and UofL

Carrie - can check with a staff member to see if a postcard could be drafted for our patrons to mail to their legislators

John - will send a message to the FoKAL listserve to be aware of what is happening

Ilona - should we do a "Save KYVL Day"?

John - we have 2 months to work on it to send in Jan.

Carrie - Feb. 5th is the poster day at the capitol where students present research, 5-6 per university

John - two letters: 1) to legislators, 2) CPE needs to know the importance of KYVL

Sheree - CPE did find another $60,000 or so, but some of the second tier was eliminated

John - do we need to get our Presidents/Provosts on board to communicate with CPE? Elsie - definitely

Sheree/Elsie - the good deals that KYVL made for this year are not applicable to next year 

Carrie - do we need an advocacy subcommittee? John - what should we do? Carrie - willing to be subcommittee chair of the advocacy group

III. Celebrations

1. We did save some databases
2. We have full participation! 50 Academic Libraries

IV. Committees

1. Advocacy (Carrie will draft this)
2. Reciprocal Borrowing / ILL committee charge (John will draft this)
3. Information Literacy / Instruction wiki & subcommittee (Sheree will draft this)

John - Do we call for members without a charge or do we have to draft charge?

John - please email these charges by November 10, 2008

Warren - a desirable goal is to have a committee member from each constituent

V. Mission Statement

Warren - Suggestion 10/6/08 - The mission of FoKAL is to increase the extent to which the diverse academic libraries of Kentucky work together to support the educational growth of the Commonwealth by sharing materials and expertise, acquiring shared resources, and speaking with one voice in matters affecting libraries.

John - Ilona & Warren please draft a mission statement by December 1, 2008

VI. Next Meeting

01 Dec: 9am-10:30am via phone (EKU)