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FoKAL Executive Committee Meeting Minutes

September 8, 2008

12:00pm-2:05pm

Calistoga Cafe

Members Present: Elsie Pritchard, Jared Porter, John Stemmer, Ilona Burdette, Carrie Cooper, Warren Gray, Sheree Williams, Bruce Keisling

Not Present:

Meeting Recorder: Jared Porter

Previous Meeting Minutes:

07-28-08 Meeting Minutes

Agenda: 

I. FoKAL Members

John - 40 of 50 eligible schools are on the list as initial Charter Members

John - Email sent out

John - Still need FTE from some schools (Non-Affiliated and others)

II. KYVL databases & SOLINET efforts

John - Databases have all been extended to Sept. 19 and EBSCO until Sept. 30

John - has been in discussions with SOLINET and has compiled lists for certain members to gain access to databases

John - EBSCO will take lists and add in public libraries to get a multi-type library effort

John - will send list to SOLINET about the databases

Ilona - No OCLC databases are on the lists, is this correct? John - that is correct

Carrie - How much was raised through pledge drive? John - unrestricted was about $13,000 and Alt Press Watch was about $15,000 (but the original quote was for a packaged price)

Elsie - the fact that there was not support for some databases may lead us to consider a more frequent rigorous process to eliminate 

III. 2009-2010 database options

John - What happens next year? At the summit, there was some concern that state-funded budgets are not set for next year and that there may be more cuts next year. And there are databases that currently overlap but we are not working together

Carrie - some database decisions are made with individual institutions doing side-by-side comparisons

John - how do Gale and ProQuest view such groups since they lost the big KYVL contracts?

John - Who should look at this for FoKAL? Carrie - how about SOLINET because it is time-intensive? Ilona - good point, can we do this on per database basis so that we don't have to pay dues/maybe a service charge of sorts? Carrie - maybe FoKAL needs a small advisory committee for SOLINET; John - we should not only look at our 'wish lists' but also at what we already have to save there too

Ilona/Carrie - do these individual institutions know that there are not many unique titles in certain databases? Perhaps someone can communicate that to these institutions

Sheree - Susan Brown and Anne Chase both did analyses

Elsie - the state institutions do not yet know their budget

Carrie - thinks we do need a sub-committee to assist SOLINET because SOLINET are the experts and work with vendors frequently

John - so we want a Collections Committee? Carrie - maybe a Shared Purchases committee? John - Databases Committee? we need a charge for the committee

John - do we have a volunteer to draft a charge? Elsie volunteers. Tasks: liason SOLINET (explore ways SOLINET relationship can be established), inform Executive Committee, report to annual meeting (written report), needs assessment, save money, need at least four members (one from each constituency), committee members can be non-directors, no negotiating, recommendation, 2 years max, Elsie - call SOLINET to see what the committee needs to do

John - Once we have a charge we can send it to directors for volunteers; Carrie - we need to be sure the chair of this committee is saavy and maybe has worked with SOLINET before

Warren - something that may be helpful is funnel efforts into FoKAL instead of working on consortial agreements within our constituencies

John - it is likely that FoKAL could bring one or two additional institutions into the agreement

IV. KYVL Strategic planning

Carrie/Sheree - both have been asked by KYVL to participate on this committee

John - Tara is VLAC (Virtual Library Advisory Committee) chair and Susan has been asked by AIKCU to participate

Carrie - this is to ensure we have placement on the committee? John - and to ask if we can speak with one voice...we need to be on the same page with KYVL

Carrie - can the academic librarians on the strategic plan committee come up with one voice? John - yes this should be shared with the group so we can all be on the same page; Elsie - FoKAL should also report to Enid to be transparent there too

Carrie - wants to participate in national library advocacy day and maybe FoKAL will have a message to take to Washington D.C. in the spring

V. Setting Priorities

COMPLETE

1. Distribute notes from FoKAL 2008 - COMPLETE
2. Non-Affiliated add Executive Committee Member - Bruce Keisling COMPLETE
3. MOA revision & signing - COMPLETE

PRIORITIES

1. SOLINET Relationship (Ad-Hoc Database Committee)/Dealing with fallout from KYVL - Elsie will work on this
2. ILL/Reciprocal Borrowing Committee to address named Next Step: Taskforce on Circulation issues (f&g) - John & Carrie will work on charge
3. Another Article
4. Focused Mission Statement
5. Utilize Wiki - Jared will revise and then contact Kathy Perry @ VIVA and other peer state-wide consortiums
6. Update listserv with changes (new emails/new directors, etc.) - FoKAL-only listserv?

VI. Next Meeting

06 Oct: 9am-10:30am

03 Nov: 9am-10:30am

01 Dec: 9am-10:30am

VII. Other

Thanks to John for the work he has done with SOLINET

Carrie - Information Literacy Conference in late October?

Future Business: Committee charges, Summit, Mission, Advocacy Sub-Committee