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Executive Committee Meeting Minutes

August 21, 2009

12:00pm-3:00pm

Martha Layne Collins Conference Room, St. Catharine College

Members Present: Sheree Williams, Ilona Burdette, Cynthia Atkins, Billie Anne Gebb, Jared Porter, John Stemmer, Sheila Stuckey, Elsie Pritchard

Not Present:

Meeting Recorder: Jared Porter

Previous Meeting Minutes:

07-27-09 Meeting Minutes

Agenda:  

Discussion of Budgets and impact of KDE/KYVL - no new stats are publicly available yet

Typically KYVL contracts end at the end of Sept. and some are renewed month-to-month

I. ILL & Reciprocal Borrowing Policies

Distributed, no feedback so we assume things are fine

II. KDLA Newsletter - reciprocal borrowing PR

Any schools in particular that we can cite that have benefited from this? Can we get this in any local papers? Post as a question to our listserv?

Updated article/Press release (maybe contact Wayne Onkst)

III. Lyrasis phone call

Is there any overlap in the Wilson contracts?

Who do we send vendors to?

In the beginning of the emails, can you identify to what group the message is being sent. BCC is no conversation.

Have Nancy post contacts on the LyrasisFoKAL Wiki

Jared - coordinate with Lyrasis on wiki organization

IV. FoKAL Logo

Ilona will have two rounds of votes where there will be the final three

2 weeks per vote

V. Advocacy Committee update

John will contact the committee to let them know of the newly named chair

VI. Information Literacy Committee update

Summer session went well

Planning a session at KLA conference

Read meeting minutes from 7/29/09 IL Committee

Suggestions for IL Committee

Discussion of funding options 

VII. Future Business

Document review (FIG new name) - cleanup by next summit with ample lead time.

Ad Hoc Committees

ILL Systems/Technologies Draft

The charge of the ILL Systems/Technologies Committee is to propose systems that can be used by FoKAL libraries state-wide to standardize interlibrary loan delivery formats and software by:

-Analyze and recommend technologies and software to facilitate improved lending.

-Analyze and recommend technologies and software to facilitate improved borrowing.

-Work with Lyrasis to get price quotes for various systems to see if there are any consortial deals available to FoKAL.

-Submit the drafts by November 15, 2009 to the Executive Committee.

-Explore the possibility of community of support for other FoKAL members

Background: ...

Notes: Clio, Ariel (PAID, many problems), Odyssey (FREE, transmit documents to other schools), Illiad (Tracks requests), etc.?

Survey members - Ask our groups to see if there is interest. "Do the library directors feel it would be worthwhile to create an Ad Hoc committee on ILL systems & technologies to recommend a standard?"

Collections

Theme for the next summit: Information Literacy? Get someone from SACS?

VIII. Next Meeting

September 21, 2009 10:00am Eastern - FoKAL Executive Committee Conference Call