FoKAL Executive Committee Meeting Minutes

August 4, 2010

2:00 p.m.

via conference call

Members Present: Ilona Burdette, Marge Cummings, Cynthia Atkins, Sheila Stuckey, Carrie Cooper, Billie Anne Gebb

Not present: Donna Abell, Morgan Tracy

Visitors Present: Anne Abate, Library Discount Network (joined in progress)

Meeting Recorder: Billie Anne Gebb

Previous Meeting Minutes: 07-14-2010 Meeting Minutes

I. Listserv

     FoKAL Listserv is currently run by SWON.  LDN has set up a free list, but the committee thinks it would be better to maintain one on our own so that we are not dependent on an outside group.  The FoKAL Secretary can maintain the list.

     Carrie will have someone on her staff set up the lists, then Billie Anne will administer.

     The following lists will be created:

          FoKAL Directors

          FoKAL Exec

          FoKAL Collections (later)

II. Wiki

     Ilona will admit members to the wiki.

     Notifications can be changed in Settings

     It is possible to imbed a Google calendar in the wiki but we will continue to use announcements for date sensitive items.

III.  Email

     Need to email the group once the lists are set up.

IV. Databases

     Lyrasis is handling renewals even though contract has expired.

     They are currently working an offer for PsychArticles.

V. Library Discount Network (Anne Abate)

     a. Summitt

          2011 Summit could be done with approximately same pricing as last year.

          Need to set date and secure site ASAP

          LDN agreed to act as Summit Coordinator for 2011.  Paperwork will be completed later.

     b. Service Agreement

          Anne could put a clause in the agreement for an eligibility fee on database agreements that would cover organizational costs.

          Fees for small vs. large offers will be based on costs alone; number of libraries will be removed

          Participation in blanket plans (i.e. plans that are not brokered by LDN) need to be reported so that those plans do not take up valuable space on the website.  Membership could be surveyed to gauge participation.

          A separate agreement will be drafted for Summit management, if the group needs more administrative services from LDN, the contract can be revised later. Anne will send her contract services so we can see what options are available.

          FoKAL would be the entity to renew the contract; member libraries would not have to sign every year.

          Transitioning subscriptions that are currently with Lyrasis was discussed.  Anne doesn't know how much information she will be able to obtain from Lyrasis.  

          Subscriptions of current interest are CQ Researcher and Chronicle of Higher Education.

          Anne will revise the agreement and resend to the Committee.

VI. Closing Discussions

     Do we need to see what Lyrasis has to offer?  Ilona will contact Nancy and ask if they will have any further information for our September 1 meeting.

VII. Action Items

     Set up listservs

     Review revised agreement from LDN

     Contact Lyrasis

VIII. Next Meeting

     September 1 at 2:00 p.m. via conference call.