FoKAL Executive Committee Meeting Minutes
June 8, 2011
2:00 p.m. ET
via conference call

Members present: Morgan Tracy, Marge Cummings, Donna Abell, Cynthia Atkins, Ilona Burdette, Billie Anne Gebb

Members not present:  Carrie Cooper, Sheila Stuckey

Visitors present:  Anne Abate and Pat Farr, Library Discount Network

Meeting recorder: Billie Anne Gebb

Previous Meeting Minutes: 05-04-2011 Meeting Minutes
I.    Summit
     Miscellaneous

• Packets will include last year’s summit budget and projected budget for the current year
• The Executive Committee received a report from the Advocacy Committee which includes a handout.  The handout will be included in the packet, and will be posted on the wiki after the Summit.
• There will be a six member panel for the discussion portion of the program; five members are part of the KYVL steering committee.  Each member will give a short presentation (no longer than 30 minutes total), then there will be a question and answer period.
• Summit planning committee will have lunch with the guest speaker on Tuesday before the Summit starts.
• Evaluation is completed (Morgan gave revisions to Anne).
• Question regarding location of future Summits (stay at Cumberland Falls or go somewhere else) will be a part of the business meeting.
• Wear FoKAL shirts on Wednesday.

     Equipment/Supplies:

• Borrowing from Asbury Seminary:
• Projecter
• Speaker
• Two microphones and stands
• Park provides:
• Screen
• Microphones
• Podium
• Power cord
• Anne will bring:
• Netbook
• Power cord
• Morgan and Billie Anne will also bring laptops.
• Anne and Pat need still need bio sheet for panelists (Donna will send to Anne).
• Anne will make four legal sized copies of the first KYVL Strategic Goal and four copies of the three objectives in bullet format for the breakout sessions.

     Agenda with notes and assignments:

     Tuesday
     Introduction – Cynthia

• Ask everyone to introduce self (name, institution, how many Summits attended)
• Review FoKAL mission (Billie Anne will create a PowerPoint slide with the logo and mission to use for this part.)
• Review agenda, go over contents of folder

     Panel – Ilona

• perspectives on future of KYVL, reactions to speaker, advocacy

     Group participation exercise – Marge will explain exercise and lead follow- up; Sheila, Carrie, Billie Anne, Cynthia will facilitate small groups (Billie Anne and Cynthia will coordinate with Carrie and Sheila); Morgan will type results

• Goals of KYVL strategic plan – how to address internally and externally
• groups will switch once (so they need to appoint a leader who will report to the larger group)
• group sessions will be ~20-25 minutes

     Instructions for the rest of the evening – Donna

• Constituent groups need to turn in representative name to Donna by 6:00 p.m.

     Wednesday
     Review of morning schedule – Sheila
     Introduce Jeff and Will – Donna
     Group participation exercise, brainstorming – Carrie
     Committee reports/other – Marge will announce that reports are in packets  

• LDN – AnneAdvocacy – Sheila
• ILL – Billie Anne
• By-laws - Ilona

     Wrap-up - TBD