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Executive Committee Meeting Minutes

June 2, 2008

2:00pm-3:05pm

Conference Call

Members Present: Elsie Pritchard, Jared Porter, John Stemmer, Sheree Williams, Ilona Burdette, Carrie Cooper

Not Present:

Meeting Recorder: Jared Porter

Previous Meeting Minutes:

04-28-08 Meeting Minutes

Agenda:

I. Bylaws (Draft) - Elsie, Ilona, Warren

Ilona - Article VII: Largest obstacle was to decide what to do with membership and representation--open it to the staff as well to not be too taxing on Deans/Directors? John - a number of staff have specializations in areas (circ, library loan, etc.) and we should allow it; Elsie/Warren - Executive Committee has been given the power to appoint; Ilona - committee meeting members must be from FoKAL member libraries, but guests or others may attend committee meetings

Ilona - Article VII and IX: Approved

Ilona - Article VI: minor changes and approved

Carrie - send out Bylaws as a link or PDF? John/Ilona - yes

 

II. Summit Planning - Carrie, Jared

Carrie - She and Elsie should be connecting with Kate at ALA; Kate is highly capable of filling out our time

Carrie - Have groups do a brief presentation/introduction at the beginning; John - 5 minutes is probably too much; Carrie - 2 minutes is probably good; 2 minutes is plenty

Jared/Carrie - visual aid, push-pin in map to represent part of the state; John - 4 colors of push pins; Ilona - Anne could do at registration; Sheree/Elsie - also map the registered institutions and have it in the packet distributed in the meeting

Carrie - 5:00pm Brainstorming session is tentative based upon how much time Kate needs; Kate will also share about SOLINET and services

 

Jared/Carrie - Dinner by interests - by last year's opportunies, will come up with group topics; Ilona - have people sign up for interests or take 'interest' survey that we could compile and group. Pick top two choices? Assign Executive Committee to groups/tables; John - is it logistically possible? Carrie - yes.

Jared - Wednesday Schedule; Carrie - MOA & Bylaws time will be structured

Sheree - Will there be a projector? Carrie - we will work on that

Sheree - What committee work will there be? Jared - breakout groups; Carrie - gauge where interest lie and what types of committees; Ilona - we should get a list of people that would be interested in committee work

John - With interests in databases, would it be helpful to have time for that? Carrie - there probably isn't time in the schedule; Ilona - databases will likely be the first standing committee

Ilona - 8:30-10:00 is a long time, a break would be good

John - should the Task Force make a presentation and rationales to build into MOA and Bylaws? Carrie - likes the idea of building around the key questions; Ilona - not aware of any issues; Elsie - such issues will likely come out in the MOA & Bylaws discussion; Carrie - in the Introduction we will include the change of the Task Force to the Executive Committee

Sheree - breakout by constituency may be good during the MOA & Bylaws time; Elsie - we can note that we will not breakout like this in the future, but move together as one group; Carrie - a good theme for the future is to come together as one in FoKAL/what we have in common

Carrie - would like us all to participate somehow in the summit

Sheree - modification to registration decription for 2008 registration

Carrie - Should we invite KYVL and KDLA? Look for a place to see how FoKAL fits in with existing structures

III. Future Meeting

Dates:

June 23rd 2:00pm-3:00pm Phone