FoKAL Executive Committee Meeting Minutes

April 16, 2009

2:00pm-3:45pm

Wimba Conference Call

Members Present: Elsie Pritchard, Jared Porter, John Stemmer, Ilona Burdette, Sheree Williams, Bruce Keisling, Warren Gray, Carrie Cooper

Not Present:

Meeting Recorder: Jared Porter

Previous Meeting Minutes:

03-04-09 Meeting Minutes

Agenda:  

I.  Summit Planning

2009 Summit Planning 

Wayne Ongst and Kathy Perry will be our speakers for Tues. afternoon. Wednesday will be for work of the committees.

Once a blurb is written up on the speakers we will be able to open registration. Jared will do this in the next 24 hours.

II. Lyrasis Inventory

John - sent out notice on Lyrasis inventory

III. Other FoKAL Projects

ACRL Scholarly Communication Workshop - SWON will host and FoKAL will co-sponsor

LibGuides - John sent on to Lyrasis

IV. FoKAL Committees Update

ILL/Reciprocal Borrowing Committee

Discussion of confusion with charge to Reciprocal Borrowing Committee

Committee should indicate what types of identification are necessary to verify that users are from FoKAL schools

Questions: Will the 'free' ILL policy be fleshed out? Can common technologies be included in the policies (Lending #9)? Will libraries be financially responsible if thier patrons lose an item from another FoKAL institution? Can value statements be added to the intro?

A reciprocal borrowing policy should be forthcoming to cover walk-ins

Discussion of third charge: Recommend technologies and software to facilitate improved lending and borrowing, as appropriate.

Information Literacy Committee

Advocacy Committee

Non-Affiliateds may/may not fill a vacancy

V. Executive Committee Rotations

When do we rotate and is there anything that prohibits re-election?

At the end of the summit - the Executive Committee will be named and then will meet after the conclusion of the summit

Constituent groups should come prepared to the summit for who will serve

1 stays, 1 is replaced, 2 year term

Terms end in 2009 for: Bruce, Carrie, Ilona and Warren

2009-2011 Executive Committee Elect: Cynthia Atkins (KCTCS)

VI. KYVL Coordination (we are on VLAC's agenda)

4 – FoKAL and KYVL - Discuss “cross-walking” of people and committees.   How can we share information, and work on projects jointly?  FoKAL may be academic-only but much can be shared between VL workgroups and constituents.

Discussion of FoKAL prioritizing KYVL Databases

Discussion of FoKAL pledged databases and end-of-term

VII. New Databases

How do we handle new database requests? When vendors approach FoKAL or one of FoKAL's institutions? Should everything filter through the Executive Committee? Maybe name a committee member to facilitate the databases and contact with Lyrasis. Use the wiki to discuss/vote.

VIII. Next Meeting

Future Business: FoKAL Logo, FoKAL Mission Statement

Callistoga Cafe 5/26 10:00am-1:00pm