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FoKAL Executive Committee Meeting Minutes

February 6, 2009

9:00am-10:45am

Conference Call

Members Present: Elsie Pritchard, Jared Porter, John Stemmer, Ilona Burdette, Sheree Williams, Carrie Cooper, Warren Gray

Not Present: Bruce Keisling

Guests Present: Carolyn Tassie, Marcia Freyman

Meeting Recorder: Jared Porter

Previous Meeting Minutes:

01-16-09 Meeting Minutes

Agenda: 

I. EBSCO Phone Call (Carrie)

Conversation with EBSCO in Charleston about doing things on our own because other consortia do it, but our best choice right now is SOLINET

EBSCO pricing was transparent for how many that participate, Carrie gave EBSCO our SOLINET contact so they can collaborate

II. FoKAL Logo (Ilona)

Ilona - other consortia have logos, it would be good for us to have one too

Sheree - like the idea of a contest

Ilona - other groups have done contests and there were some good results

Ilona - will draft a message to share with the Executive Committee before it is sent to the FoKAL list. Carrie - and anyone can do this

 

III. Meeting Minutes (John) 

John - previous minutes should be modified to not reflect names in discussions, especially if the minutes are public

John - 49 of 50 schools are participating in the CLP

Carrie - we should reflect this in our minutes because who takes part in our programs should be kept

Sheree - we do need to maintain an accurate history in the minutes

Warren - we should announce that 49/50 as publicity

Jared - Previous meeting minutes have now been modified

 

IV. Committee Chairs

• Carolyn Tassie, Chair - ILL & Reciprocal Borrowing Agreement
  • Carolyn - Clarification of charge, are there two policies or one combined? John - different because there should be clarification for 'walk-ins'
  • Carolyn - will these agreements inhibit agreements with public libraries? John - this should not negate any agreements, but it may supercede those agreements; one discussion was to 'enhance' library loan through software--encouraging Odessey or Ariel (pursue one software as a group)
  • Elsie - would like to anticipate a policy that improves what we have now; Carrie/John - this stems out of a big discussion about reciprocal borrowing and facilitating use of our collections to all of our students
  • Carrie - a future goal in our next system may include patron-initated borrowing
  • Warren - there are more questions about how walk-in access works, and maybe more so where FoKAL libraries are in close vicinity
  • Carolyn - there are possible drawbacks to patron-initiated borrowing as far as individuals not first checking their own collections/databases
  • Carrie - suggests possible smaller sub-groups
  • Carolyn - will meet with the entire committee the first week in March and then decide on a direction
  • John - the charge says May 15th so we can have something to take to the summit for the directors to review it. The August date is a final date so we can have things in place by Fall.
  • Carolyn - may have a draft sooner for the Executive Committee to review first
• Marica Freyman, Chair - Information Literacy Committee
  • Marcia - questions about the charge, is the wiki open to committee members or everyone? Carrie - it is open for everyone
  • Marcia - is there a website for FoKAL for handouts/web materials? Jared - we will likely use the FoKAL wiki as it has the capability to distribute documents. We can also redesign the wiki to provide a resources section
  • Marcia - ideas:
    • Training with research in the high schools or introduce IL, academic libraries outreach to English Teachers and School Librarians
    • Maybe workshops and KLA workshops; committee agrees that this is a good idea
    • High School training in KYVL databases - need to figure out KDE contacts to see if they would be interested; John - would encourage funneling through FoKAL instead of individual academic libraries working individually
    • Sheree - with the third charge so that students will be prepared to go to any post-secondary school
    • Jared/John - private institutions may be other secondary schools to include as some are KYVL subscribers too
    • Marcia - so what are the next steps? Carrie - start with KYVL then go to KDE, Elsie - our focus is greater than KYVL databases as there are other IL skills too (Carrie - and KYVL may provide context for this training/learning); Sheree - Enid may be a good connection for the private schools in KY too
    • Marcia - may put in a proposal for KLA fall session
    • Carrie - KSMA president may be a good contact for 'refresher' training
    • John - would like a report for the June Summit
    • Sheree - with the committee being large, feel free to structure with sub-committees or whatever works best
    • Marcia - delivery science school programs that may be able to set up at other schools as well, practicums setup through library science programs or schools; Carrie - also to get invites to programs sent to the library school students; Sheree - we don't want to dictate how the program functions, but those programs are feeders to us and it may give us an opportunity to show what we are looking for in a graduate

 

V. FoKAL SOLINET Agreement

John - the contract should be under the secure SOLINET website and not on the public wiki

John - we are now committed to do a few things: within 45 provide them with: contact info, collection dev info, executive committee info, will likely get this sent out next week

John - 6.c. within 60 days provide... Do we have any specific recommendations? We can send to the FoKAL list and SAALCK list. What do we need to ask for from all of the vendors? Carrie - contracutal issues? Sheree - reports? Carrie - definitely usage, Elsie - individual statistics may be good to put on our 'preferred' list; John - will contact SOLINET to see what their recommendations may be as they do have experience in this

 

VI. 2009 Summit Planning

John - advocacy theme? all agree

John - plan as a group or do a subcommittee? a group may be fine

Carrie - we did not have a service fee for Anne's work and said we would bring it up again this year; Sheree - we can include this is a raised registration fee

Carrie - we should decide on a per-person fee for SWON; we should ask Anne to tell us

Cost:

2007: $115

2008: $125

2009: $     (must include stipend for SWON's services and any speaker/travel fees)

Summit Elements:

Reception/social event

Speaker

Activities

Carrie - speaker: should a couple of us get some feelers out?

John - SOLINET/PALINET are merging adn PALINET has a leadership network and they might send someone to help us/fund their own travel, but we may need to cover some costs in the fee too

Elsie - here is a former conference link that may have some speakers: Advocacy Institute 2007

List of Names:

George Neddham VP OCLC library advocacy from ALA speakers list

Jim Reddick former ALA in VIVA

Jim Nelson retired from KDE or CPE

Tom Underwood was secretary of KLA

Topics:

John - what are the basics of advocacy? who do you approach and what is the focus? legislators? administrators? governors?

Jared - ALA advocacy focuses on non-library issues so I would prefer that it is very library-centric

Elsie - how do we go about this in the state of KY?

John - if we go local, we may consider inviting more

Sheree - institutional advocacy, incorporate activities

Tasks:

Carrie - will find out Jim Nelson, Tom Underwood options

John - will find out about George, Jim Reddick and PALINET

Elsie - will find out about names from Advocacy Institute list

Ilona/Jared/Sheree - will ask groups for potential speakers on advocacy

Carrie - we want to figure out the content and then figure out how we are going to facilitate the day

Carrie - will contact SWON and ask Anne about pricing

Guest list:

John - do we invite SOLINET?

John - guests from last year? John - will send out these invites

Elsie - committee chairs? John - will extend invitation to committee chairs

Deadline March 1 to set price and speaker info so Anne can open registration

VII. ICOLC List

John - we should try to get on this list if possible, Ilona brought it up last meeting; everyone approved

Ilona - we should list this on our news page once we join, and SOLINET agreement

John - statement about economic crisis and we agreed to join that

John - thinks it would be good to join ICOLC; Elsie - what are our obligations if we do join? a conference? John - at this point it looks like email correspondence

John - It is a good way to let other consortia know we exist; all agree to join

Carrie - has submitted information to ICOLC and John will report back next week

John - will contact ICOLC to be listed as a member

VIII. Other business

Ilona/Warren - Mission Statement for FoKAL

Elsie - got a listserv message about a consortial meeting so there may be more ICOLC activity than is recorded on the website

IX. Next Meeting

Friday 13th 3:00pm Conference Call for Summit planning