Members Present: Elsie Pritchard, Jared Porter, John Stemmer, Warren Gray, Sheree Williams, Carrie Cooper
I. Committees
John - though committees are large, we should allow everyone to participate; however, we may need to limit one committee per person
Carrie - maybe have a workgroup of 3-5 per committee so that the majority of the work is accomplished by them because work may be difficult to complete when there is a large group
Warren - two committees are not much larger than that
Sherree - do you then make the sub-group reflect the representation from all groups?
Jared - if we name a chair per group can they delegate responsibilities to the group members
John - we can do different things for different groups
Discussion of ILL & Reciprocal Borrowing Ad Hoc Committee - 10 persons
Chair nomination discussion
The ILL/Borrowing group should identify current agreements
Warren - ILL is still an important element of this committee and should not be overshadowed; include responsibilities of libraries and possibility of forgiveness for lost/damaged books
Carrie - we should have charge and talking points for each chairperson
Carrie - Carrie Frey may be a best fit with ILL and it is her 1st choice
Elsie - two persons are mentioned as 2nd choice for ILL committee
Discussion of Advocacy Committee - 12 persons
Chair nomination discussion
Discussion of Information Literacy - 18 persons
Chair nomination discussion
Warren - Stacey Nickell would prefer advocacy committee based upon a phone call
Sheree - hopes this committee will work for some kind of framework for information literacy across the institutions
Carrie - is there a possibility of co-chairs? John - could we propose a chair/vice chair?
Committee Expectations:
Carrie - Meet twice before summit, join us on a phone call
John - ILL&RB something to be approved at the summit - need work done by May so that everything is approved by August at the latest
John - Advocacy Committee expectations?
Jared - do we need the Advocacy Committee to address KYVL?
Carrie - the Advocacy Committee may need to market what FoKAL is doing?
Sheree - we need to clearly communicate to the Advocacy Committee that the Executive Committee and FoKAL approves the message/plan
Carrie/Elsie - there is no product, but there is urgency
Carrie - a 'plan' and a strong support of KYVL
Sheree - not only databases but also courier service
John - for Advocacy and Information Literacy committee - we would like a report/outline at summit
Elsie - we need an immediate/short-term plan for funding of databases
John - we would want a presentation/discussion time at the summit for each committee
Carrie - could Wayne Ongst be a standing 'ad hoc'/ex officio member of the advocacy committee
Warren - do we target legislators or CPE with the initial letter? Carrie - will draft a letter to share with the chair in the next several weeks
Carrie - we probably need a draft letter for our directors to present to our administrators/presidents
John - the Information Literacy committee needs a plan put together for the summit, officially adopt the Info Literacy Wiki
Sheree - commuicate from FoKAL to UK Library School Director once a plan/objective is established
Carrie - create meetings/symposiums that may be in conjunction with library school so students can also attend
Elsie - identification of current models and forms of Information Literacy/Instruction across the state; 'teaching mission'
Carrie - We will want to conference call with all committee chairs
John will confirm nominations with directors, then offer the chair positions, then contact members of committees
II. SOLINET Agreement
John - FoKAL SOLINET Inventory: We are at 88% and we will likely be at 90%+; everyone follow-up with their areas
Discussion of SOLINET Agreement document
Changes suggested mainly concerning 3a. and section 4
III. Summit
To be discussed over lunch.
IV. Next Meeting
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